Presenter Guidelines
Presentation uploads on Saturday, September 16th will take place in the Saskatchewan Ballroom B.
The Speaker Ready Room will be available over the main conference dates in the Jolly Friar Boardroom (1st Level- Past Registration).
Presenters are required to visit the Speaker Ready Room if they have not pre-loaded their presentation by the deadline, would like to check slides or need to make small edits - at least two hours prior to the start of their session. For sessions starting at 8:30 AM, presenters must upload their presentations the day before during whenever possible. A technician will be onsite during the below hours, should presenters have any questions or require assistance.
Saskatchewan Ballroom B (2nd level)
Saturday, September 16 - 2:30 pm - 6:30 pm
Jolly Friar (1st level)
Sunday, September 17- 7:30 am - 2:00 pm
Monday, September 18 – 7:30 am - 2:00 pm
Tuesday, September 19 –7:30 am - 10:30 am
PLEASE NOTE: We cannot accept updated presentations on a flash drive, inside of the session rooms.
Every room is equipped with a Podium + Microphone(s), Screen, slide advancer, laser pointer and a speaker timer to help keep the session on time.
Please ensure that you go to the presentation room 10 minutes before the start of your session to meet the Chair and fellow presenters. Conference and tech staff will be available in the session rooms for assistance.
We are using a speaker timer system to maintain the presentation schedule. Please keep an eye on the timer at the podium. If you see a YELLOW LIGHT This means you have 5 minutes to complete your presentation and a RED LIGHT means your presentation time is complete.
The session chair is to help the session along and encourage dialogue/questions between the presenter and conference delegates during the final portion of the presentations.
PLEASE NOTE: Presentations will be preloaded onto the presentation laptop in each session. All presenters must use the computers provided at the conference venue. No personal laptops are allowed.
Plenary presentations are allotted 1 hour to present, which include 5-10 mins of moderated Q&A. Please prepare your presentation accordingly to stay on time.
Please ensure you are in your allocated session room at least 10-minutes prior to the session start, to meet the moderator.
Invited Keynote presentations are allotted 30 minutes to present, which include 5-6 mins of moderated Q&A. Please prepare your presentation accordingly to stay on time.
Please ensure you are in your allocated session room at least 10-minutes prior to the session start, to meet the moderator.
Oral presentations are allotted 15 mins to present, which include 2-3 mins of moderated Q&A. Please prepare your presentation accordingly to stay on time.
Please ensure you are in your allocated session room at least 10-minutes prior to the session start, to meet the moderator.
Every poster has been assigned a poster board number which you will find on the poster board.
Posters should be 4ft H x 4ft W (max). Posters should not measure more than that as there will be two posters allocated to one posterboard. We recommend that they should be constructed from lightweight material. Push pins will be provided.
Poster Mounting:
Saturday, September 16th between 4:00pm-6:00pm
Sunday, September 17th – before 10:00am (at the latest)
Poster Removal:
Please ensure that your poster is taken down on Tuesday, September 19th between 6 - 7pm. Posters not taken down by the end of the day may be discarded.
Presenting your Poster:
While it is mandatory for all posters to be mounted and remain on display throughout the entire conference, there will be three dedicated poster sessions during throughout the main conference.
Presenters should prepare a 5-minute presentation where they will have the opportunity to speak about their poster, answer questions the delegates may have and engage with fellow attendees as they walk by. Poster sessions are allotted 1-hour after the lunch breaks each day.
Poster Sessions:
Poster Session #1 – Sunday, September 17, 2023 | 1:00pm-2:00pm
Poster session 1 presenters should prepare to stand next to their poster and discuss the content with delegates who walk by between 1:00pm-2:00pm.
** Please prepare to stand next to your poster at least 2 mins prior **
Poster Session #2 – Monday, September 18, 2023 | 1:00pm-2:00pm
Poster session 1 presenters should prepare to stand next to their poster and discuss the content with delegates who walk by between 1:00pm-2:00pm.
** Please prepare to stand next to your poster at least 2 mins prior **
Presentation Uploads
All presentations submitted should be in a high-definition, wide-screen format and saved using the following format (Full Name_Date of session_Time_Room). Please note, all presentations must be uploaded no later than September 8th, 2023.
We recommend using Microsoft PowerPoint in 16:9 format to build your presentation. For your convenience, we have created a template with the conference branding that you may use.